• A month or more before the opening of your exhibition
  The The Publicity Chairman will contact you regarding publicity for your exhibition

• Within the month before the opening of your exhibition
  A member of the Installation committee will contact you regarding the time you will arrive to install your exhibition. (Please refer to installation Guidelines-page 5)

• 3 weeks before the opening of your exhibition
  If you plan to serve wine and/or beer at your opening reception, please inform the Exhibition Liaison and mail a check for $30 to cover the cost of the one-day liquor license to the FQWP treasurer. (Please refer to Reception Guidelines-page 8 for detailed instructions)
  
  Please submit your Inventory Sheet, Inventory Agreement and W-9 form (Inventory Sheets must match the information on your labels)

• 2 weeks before the opening of your exhibition
  We encourage you to place a poster announcing your exhibition on an easel in the Visitor Center. Size is up to the exhibiting artist(s) but the maximum size would be about 24×36 inches. (Please refer to Publicity Guidelines-page 5)
  
  The receptions chairman will contact you to offer assistance for your Opening Reception.  Opening Receptions are scheduled on the Sunday following the opening of your exhibition unless there is a holiday or other arrangements are made in advance. Receptions run from 1:30-3:30 pm. (Please refer to Reception Guidelines-page 8)

• Installation: The Tuesday prior to the opening of your exhibition
  See Installation Guidelines on page 5

• Payment
  Within 2 weeks of the exhibition closed you will be contacted with final sales information.

• All artwork exhibited in the Galleries at Quiet Waters must be original, current and signed by the artist. Copies of originals may be placed in bins.
• Subject matter of all work must be appropriate for the family nature of the Park.
• All wall and suspended work must be equipped with wire for hanging.
• Two-dimensional work must:
  – Be securely and suitably framed – no clip frames, please
  – Be dry
  – Be under glass or Plexiglas (Plexiglas must be on work over 24″x30”) with the  exception of artwork on canvas, panel or board
  – Work on canvas, panel or board does not have to be under glass or Plexiglass
• Sculptures and other three-dimensional work must:
  – Rest in a stable and balanced position to prevent falling or tipping.
  – May not have sharp edges, protruding arms or insecure or unsafe features.
• An identification card must be affixed to the non-viewing side of each piece of two-dimensional, sculpture and other three-dimensional art work with the following information:
  – The artist’s name, mailing address, email address and telephone number
  – Title of artwork, medium, and selling price
• For photography: A Photographic Process Form, provided to exhibiting photographers, must be affixed to the non-viewing side of each piece of photography.
• Wall labels are the responsibility of the exhibiting artist(s) and must be typed or professionally printed on card stock of business card size.  Each wall label must contain: title of artwork, medium, artists’ name, selling price and exhibition number.  The labels are to be attached to the right of the artwork.  Artists’ putty will be provided. The identical card stock and format is to be used for the labels of three-dimensional work set on pedestals.  Artwork does not have to be installed numerically.
• An average of 50 – 75 pieces of flatwork, depending upon size, can be displayed in the Willow Gallery.  An average of 20 – 35 pieces of flatwork, depending upon size, can be displayed in the Garden Gallery.  (110 pieces in both galleries, depending on size)
• Three folding bins are available for a limited number of matted, unframed, signed and numbered original artwork and Giclée prints.

The Visitor Center and the Galleries are equipped with both a security system and a fire suppression system.  However, Anne Arundel County, Quiet Waters Park administration and staff, and Friends of Quiet Waters Park, individually or collectively, will not be responsible for loss or damage to artwork due to theft, accident, fire or other causes.

Five weeks before the exhibition, individual artists, or the coordinator of the group or art organization should submit to the publicity chairman short biographies, photos of their artwork, and website addresses. Art organizations should also submit a short history of the organization, its website address, and a short biography of the juror (as applicable) who will select the artwork for exhibition in the Galleries at Quiet Waters.  You will be contacted by the publicity chair if your publicity information is needed for publication at an earlier date.

The Fine Arts Committee maintains an extensive list of press contacts.  We will send out information to various publications and newspapers in the Baltimore-Washington metro area well in advance of the exhibition. However, you are welcome to include in your e-mail the names and addresses of any publications or newspapers that are of a special interest to you.

We recommend that you prepare a poster announcing the dates of your exhibition which may be placed in a prominent location in the Visitor Center two weeks prior to the opening of your exhibition.  To coordinate the delivery of your poster with the park staff, please email the publicity chair.

Point of Contact: Publicity, Marietta Schreiber

Prior to Installation:

Prior Within a month before the opening of your exhibition, the Installation Chair, David Diaz, will contact you regarding the time you will arrive to install your artwork and answer any questions you may have regarding the installation of your artwork.

Day of Installation:

Exhibitions are installed on the Tuesday before the opening. You may arrive as early as 9:00 a.m. with installation beginning no later than 10:00; and must complete by 4:00 pm.  All flatwork must be wired for hanging.  Key word: wire.   

Volunteer committee members will advise during installation and help install your artwork.

Please only park behind the Visitor Center long enough to unload your art work. Move your vehicle to a parking lot after unloading.

BE SURE TO BRING YOUR COMPLETED W-9 FORM ON THE DAY OF INSTALLATION.

Installation of Two-dimensional Work

Walker Hanging System

The Walker hanging system utilizes fiberglass rods suspended from picture molding and have movable hanging holders in two types.  One type, called a ‘high holder’, is 5 inches wide and has a ‘shelf’ that keeps hanging artwork level. The other type, called a ‘hi hook’, is used when more than two rods are needed to support a piece or to accommodate saw tooth hangers.  Both types utilize thumbscrews for easy adjustment and positioning. 

The rods will comfortably support up to 75 pounds apiece.  The ‘high holder’ will accommodate pictures up to 45 inches in length.  If one of the two limits is exceeded, Walker suggests using two or more rods to support the piece.  When two or more rods are used, one must use the ‘hi hooks’ to hang the piece.

Installation of Sculpture and other Three-dimensional Work

Sculpture and three-dimensional work may be displayed on the gallery’s wood pedestals. These are available in a variety of heights ranging from 16” to 42” with square top surfaces up to 18”.  All pedestals are painted white.    

Artists are responsible for making certain that the sculpture or other three-dimensional work rests in a stable and balanced position.

Artwork Identification Cards

An identification card containing the following information must be affixed to the non-viewing side of each piece of artwork:

a. The artist’s name, address and telephone number

b. Title of work, medium, and selling price

Artwork Wall and Pedestal Labels

Labels are the responsibility of the exhibiting artist(s) and must be typed or professionally printed on white card stock of business card size. The labels are to be attached to the right of the artwork. Artists’ putty will be provided.

Each wall label must contain:

• Title
• Medium
• Artist’s Name
• Selling Price
• Exhibition Number

The same card stock and format is to be used for the labels on the pedestal.

The Inventory Agreement and the Excel Inventory Sheet are both included with the Exhibition Information packet sent by email attachment (CSV or xls format). The Galleries of Quiet Waters Park Inventory Sheet provided is required for the listing of your inventory electronically (not by hand).

A copy of your inventory must be emailed to Juliana Vail for gallery sales one week prior to the installation of your exhibition. Inventories should be in CSV or Excel format

Numbering of Artwork on the inventory sheets

For your benefit and for ease in recording sales, artwork is required to be listed in numerical order on the Excel inventory sheets; however, your artwork does not have to be hung numerically in the galleries.

Artists or art groups are to number their artwork on the inventory sheets beginning with their initials and followed by the number.

Item Number	Artist’s Name	Title	Selling Price
MM01	Marilyn Monroe	The Best Artwork	$1,030
MM02	Marilyn Monroe	A Great Piece of Art	$565
MM03	Marilyn Monroe	Arts Finest	$885
MM10	Marilyn Monroe	Nothing Better	$400
MM11	Marilyn Monroe	Fantastic Vision	$250
MM12B	Marilyn Monroe	Marilyn’s Finale	$765
Note: the last item, MM12B denotes a Bin piece.

A complete Excel Spreadsheet will have a line for each piece containing:

• Item Number (as detailed above)
• Artists Name
• Title of Artwork
• Selling Price

• Use a zero (0) in front of all single digit numbers (numbers 1 through 9). This is necessary to upload the inventory correctly into our payment processing system
• NO spaces should be included in the numbering
• Please be consistent with how you format your numbering and spacing
• If something is not hung, it can be crossed off the inventory list after installation

• Sets or multiples will have the same number.

• Bin pieces: are to be numbered with the artist’s initials, then the number, then B
  Example:  MM01B, MM02B, andMM03B, etc. If you have more than one of the same print (Giclée), please have separate numbers.

The Fine Arts Committee encourages exhibiting artists to host an opening reception. This is a very effective way to involve community interest in your exhibition and promote sales of your artwork. The reception is the responsibility of the exhibitors; however, the Art Committee Receptions Chair will contact you prior to your opening reception to offer her assistance and answer any question you may have about planning your reception.

Opening receptions are scheduled to be held between 1:30 and 3:30 pm on the Sunday immediately following installation (with some exceptions for holidays or other conflicts). 

• Artists are responsible for designing and mailing their own invitations.

• Guests of the artist(s) attending the opening reception will be admitted free to the park during the reception hours. Please ask your guests to tell the gate attendant that they are attending your opening reception.Park admission is waived for guests on the date of the reception only.

• If two exhibitions are on view concurrently in the Willow and Garden Galleries, both receptions must be held on the same day and time. You may want to share the refreshment table with the other artist(s) exhibiting in the adjoining gallery. The decision is entirely up to the exhibiting artists.

• Your reception may be as simple or as elaborate as you wish.  6’ rectangular table with a white or black tablecloth are available for either the Willow or Garden Gallery.

Wine and/or beer may be served at Opening Receptions. The one-day Anne Arundel County liquor license will be obtained by The Friends of Quiet Waters Park and must be displayed on your reception table.

• If an individual artist (or group or art organization) exhibiting in both the Willow and Garden Galleries plans to serve wine and/or beer, please mail a check to the address below in the amount of thirty dollars ($30.00), within three weeks prior to your opening to cover the cost of the notarized one-day liquor license. Please include your name (or name of your group or art organization) and the date of your opening reception.

• If there are two exhibitions concurrently, one in the Willow Gallery and the other in the Garden Gallery, and both artists (or group or Art organization) plan to serve wine and/or beer the cost of the liquor license will be divided equally. Please mail a check in the amount of fifteen dollars ($15.00), to the address below within three weeks prior to your opening to cover the cost of the notarized one-day liquor license and include your name (or name of your group or art organization) and the date of your opening reception.

Check should be made payable to The Friends of Quiet Waters Park in the amount of thirty dollars ($30.00) or fifteen dollars ($15.00) as applicable and mailed to:

Friends of Quiet Waters Park

Attn: Bookkeeper

Quiet Waters Park

600 Quiet Waters Park Road

Annapolis, Maryland 21403

• In addition to the refreshments, please bring centerpiece(s), plates, cups or glasses, flatware, water, and ice. Two glass beverage dispensers are available.

• To help guests at the reception recognize the artist(s), it is highly recommended that the exhibiting artists wear name tags.

Receptions Chair

Jenny Gruver